Vital resources are things you need in order for your business to function.

Identify specific vital records, databases/systems and equipment. Then look for ways they could be vulnerable to damage or loss.

How are records stored? Are they on digital media or in hard copy form? What equipment or systems do you use for daily operations or production? For payroll and administration? Are servers onsite or backed up elsewhere?

Some vulnerabilities to consider are fire and water damage, power failure, cyber attacks, vandalism or theft, and deterioration over time.

Short-term Impacts:

  • What records do you need to access in order to operate?

  • What records do you need to maintain for legal or financial reasons?

  • How up to date the records need to be?

  • Do you have an inventory list of what you own?

  • Do you need to maintain employee records?

  • That equipment do you need to operate that you won’t be able to easily obtain in a disaster?

Focus on the minimum number of records that you will need to operate–those that are vital to operating during the emergency or that are difficult or hard to replace. The U.S. National Archives and Records Administration estimates that no more than 7% of most records kept are essential. The number is probably between 3 and 5%.